Terms and Conditions

1. Acceptance

By using this Web Site, you agree, without limitation or qualification, to be bound by, and to comply with, these Terms and Conditions and any other posted guidelines or rules applicable to the Web Site. All such guidelines and rules are hereby incorporated by reference into the Terms and Conditions.

2. Privacy Statement

The Town of Cambridge (‘the TOC”) the Wembley Golf Course (‘WGC’), Bold Park Aquatic Centre (BPA),
the Cambridge Library (the Library), the Boulevard Centre (TBC), and the Quarry Amphitheatre (the
Quarry) (together “The Town”, “we,” “us” or “our”) are bound by the Privacy and Responsible Information
Act 2024 (“the PRIS Act”) and the Information Privacy Principles (“IPPs”) set out in the PRIS Act.

This statement contains information about how we collect, store, use, protect, and disclose your personal
information.

We are committed to safeguarding your data and your personal information that we hold against misuse,
loss, modification, and unauthorised access or disclosure in accordance with the PRIS Act and the IPPs
and, where required, also in compliance with the information access rights set out in the Freedom of
Information Act 1992 (“the FOI Act”).

Acceptance

By using the any of the above-mentioned Town of Cambridge websites and the Wembley Golf Course WA
Mobile Application, you agree to us collecting, using, disclosing and storing your personal information, in
accordance with our obligations and responsibilities under the PRIS Act and IPPs.

General

The PRIS Act and the IPPs governs the way in which we collect; store; use; protect; disclose; and process
and/or transfer your personal information which you provide to us. That legislation also identifies our
obligations and responsibilities in protecting your individual personal information by prescribed methods
of lawful and appropriate handling.

Collection of Personal Information

We collect your personal information for a range of statutory and administrative purposes. The personal
information that we collect from you may include, but is not limited to:
▪ your name;
▪ your address;
▪ your contact details (e.g. your email address; your home address);
▪ your employment details (current and past), particularly when you submit a job application to us;
▪ specific information that will identify you (e.g. your date of birth, your credit card details, your driver’s
licence number, your Commonwealth and/or State age or health concession card information);
▪ your IP address;
▪ top-level domain information (.com, .net, .gov etc.);
▪ your internet browser type;
▪ the date and time of your visit or visits to our websites;
▪ the pages you viewed and time you spent on each viewing;

▪ the documents that you viewed, accessed and/or downloaded;

▪ how our websites are accessed; and
▪ any other information that you provide to us, relevant to the services you used including services
provided by any associated third parties;
▪ how you accessed our site (such as through a link on a referring site or search engine).

Town web sites use cookies that are intended to prepare customised web pages for users. These cookies
may link back to a database record about you, such as when you visit the web site and what pages you
viewed so we may serve you more effectively. If the information you provide us with is incomplete, incorrect
or inaccurate, we may be unable to provide you with the services or quality of service you are seeking.

How We Collect Personal Information

We collect personal information directly from you, from your personal representative(s) or from a third
party. We may, occasionally, also collect personal information about you from Australian State and
Territory government bodies or other organisations. When we collect your personal information from third
parties, it is usually:
▪ with your consent (e.g. in circumstances where we need to verify your identity; when you join a
mailing list);
▪ where it is not possible or impracticable to collect the information from you when we are required
or authorised by law to collect that information;
▪ from third parties or publicly available sources (e.g. from Landgate) when we are assessing tender
applications, grant applications or applications for employment and the like.

The Purpose of Collection

We collect your personal information only when it is reasonably necessary for or directly related to our
delivery of our services, functions and activities. We may also collect your personal information when it is
legally required or authorised by law or by a judicial order of a Court or Tribunal.

We collect and hold a broad range of personal information. The personal information which we collect from
you is generally used for the following purposes:

▪ to provide a service to you
▪ when processing an application you have made
▪ when undertaking various activities required by law;
▪ providing you with information and promotional material regarding our services, upcoming events
and offers that may be of interest to you;

▪ when analysing your engagement with our services to develop new and/or improve our existing
services; and
▪ to send you notifications when you use the WGC mobile application.

We also obtain and collect personal information from you and from third parties when:
▪ it is necessary for and related to the delivery of our services, functions and activities;
▪ the performance of our statutory, legislative and day to day administrative functions and services;
▪ we are engaged in personal, and employments matters in relation to our staff and our external
consultants and contractors;
▪ we receive correspondence sent to us from members of the public, from our external consultants
and contractors, from other State and Territory governments and from any other third parties.

Security

We take all reasonably practical measures – using information technology security measures and physical
security measures – in order to protect the security of the personal information we hold and store.

Personal information we hold is managed securely in our record keeping system(s). Our information
technology systems are safeguarded against unauthorised access. We ensure that personal information
we hold and store is accessed only by staff who have the necessary delegated authority to access that
information.

We take these security measures in order to ensure that the personal information that is in our possession
and/or control is protected from:
▪ internal and external misuse;
▪ unauthorised or illegal access;
▪ unauthorised modification; or
▪ unauthorised disclosure.

The Town provides, on its websites or on its mobile applications, links to external websites operated by
other third-party entities.

Any links to external websites that you choose to access from these links do not imply that either the
TOC or the WGC approves of; sponsors; endorses; is affiliated or associated with; or is legally authorised
to use any trademark, trade name, logo or copyright symbol displayed in or accessible through those
external links.

We neither make nor give any warranty or representation in relation to external websites that you choose
to access from links on the Town’s websites. Neither do we endorse, support or approve – in any way –
linked websites that you access from the Town’s website, nor do we agree with, endorse, support or otherwise approve of any the information appearing on any external websites that you access through
these links.

If you decide to visit any linked external websites, you are choosing to leave the Town’s websites and
you do so at your own risk. By leaving the WG website you are agreeing to indemnify the WGC, the TOC
and our employees, agents, licensors, suppliers, from and against any and all losses; expenses; damages;
and costs that you may occur by accessing information on externally linked websites, including any
reasonable attorneys’ fees.

Access

Under the PRIS Act and the FOI Act, you have the legal right to access, correct and/or amend your
personal information. You may also request access to, and the correction of, your personal information to
which Information Privacy Principle 6 applies, under the PRIS Act. If you require any further information in
relation to your legal rights in this regard, please contact the TOC Administration by one of the methods
below.
▪ Email – mail@cambridge.wa.gov.au
▪ In writing to –

Town of Cambridge
PO Box 15
Floreat WA 6014

Third Parties and Service Providers

The Town may engage one or more third party companies as service providers and sub processors for
the purposes of conducting and/or carrying out the day-to-day business and administrative activities of the
TOC.

Third parties provide the Town with services required to support our delivery of related services to you
(e.g. Website hosting: Membership application processing: arranging and staging corporate events; online
booking processing; sales and services, including golfing equipment repair services; mobile applications,
etc.)

Third parties contracted by the TOC are and will continue to be contractually obligated to keep your
personal information confidential and secure. Additional information regarding the sub processors we
engage to support our service delivery programs for the WGC is set forth in (Appendix A.)

Disclosure of Information

We may disclose your personal information to third parties in the following circumstances:
▪ in accordance with, or in compliance with the statutory requirements of either the PRIS Act and/or
the FOI Act;
▪ if we believe, on reasonable grounds, that non-compliance with the statutory requirements of the
PRIS Act and/or the FOI Act is necessary for the purposes of:
(i) our business;
(ii) a third party’s business;
(iii) another public entity’s business;
(iv) law enforcement;
(v) child protection functions; or
(vi) disclosure when necessary to protect health, safety, and life.

The Town may use your personal information for marketing purposes to improve our services and to
provide you with the latest information about those services; any new related services and/or
promotions.

If you do not wish to receive information about services and promotions, the Town on request will
remove your name from mailing lists.

Attribution

Material produced by the Town of Cambridge that is obtained from the Town’s websites is to be attributed
to the Town of Cambridge as © Town of Cambridge 2025 (or respective date).

Third Party Copyright

Whenever a third party own the copyright existing in any material produced on the Town of Cambridge
website, the copyright in that material belongs to that third party. The express permission of the third party
is required to be obtained in order to use the third party’s material.

If you require any further information, please contact Club Administration.

3. Disclaimer

The materials may contain inaccuracies and typographical errors. Wembley Golf Course does not warrant the accuracy or completeness of the materials or the reliability of any advice, opinion, statement or other information displayed or distributed through the site. You acknowledge that any reliance on any such opinion, advice, statement, memorandum, or information shall be at your sole risk. Wembley Golf Course reserves the right, in its sole discretion, to correct any errors or omissions in any portion of the site. Wembley Golf Course may make any other changes to the site, the materials and the products, programs, services or prices (if any) described in the site at any time without notice.

This site, the information and materials on the site, and the software made available on the site, are provided “as is” without any representation or warranty, express or implied, of any kind, including, but not limited to, warranties of merchantability, no infringement, or fitness for any particular purpose. Some jurisdictions do not allow for the exclusion of implied warranties, so the above exclusions may not apply to you.

4. Limitations of Damages

In no event shall Wembley Golf Course be liable to any entity for any direct, indirect, special, consequential or other damages (including, without limitation, any lost profits, business interruption, loss of information or programs or other data on your information handling system) that are related to the use of, or the inability to use, the content, materials, and functions of the site or any linked website, even if Wembley Golf Course is expressly advised of the possibility of such damages.

5. Indemnification

You agree to indemnify, defend and hold harmless Wembley Golf Course, its officers, directors, employees, agents, licensors, suppliers and any third party information providers to the Service from and against all losses, expenses, damages and costs, including reasonable attorneys’ fees, resulting from any violation of this Agreement by you.

6. Third Party Sites

As a convenience to you, Wembley Golf Course may provide, on this Site, links to Web sites operated by other entities. If you use these sites, you will leave this Site. If you decide to visit any linked site, you do so at your own risk and it is your responsibility to take all protective measures to guard against viruses or other destructive elements. Wembley Golf Course makes no warranty or representation regarding, and does not endorse, any linked Web sites or the information appearing thereon or any of the products or services described thereon. Links do not imply that Wembley Golf Course or this Site sponsors, endorses, is affiliated or associated with, or is legally authorised to use any trademark, trade name, logo or copyright symbol displayed in or accessible through the links.